Protecting Official Records

There is a balance between individual privacy and the need to have records readily available for viewing. If you believe an official record requires protection of personal, confidential, or sensitive information, according to our Protecting Personal or Confidential Information page, use the following guidance to request protections:

Information Designated as Confidential on an Internet Document

The Office of the Clerk & Comptroller is authorized to automatically remove the following document types placed on a publicly available website: 

  • Death certificates
  • Military discharges
  • Court documents related to family law, juvenile actions, and probate matters

If you are a party named in these recorded documents, you may request the Clerk & Comptroller remove the image from a publicly available website, by submitting this form.

Personal Information Designated as Confidential 

The Office of the Clerk & Comptroller is authorized to automatically redact the Social Security number, bank account number, credit card number, or debit card number from an image or copy of a public records, including an official record placed on the Clerk & Comptroller's publicly available website or otherwise made electronically available to the public.

Any person may request the Clerk & Comptroller remove the image from a publicly available website, by submitting this form.

Note: You must identify the Official Records Book & Page Number or Instrument Number and the exact wording to redact as it appears on the instrument. Without this information, the request cannot be processed. If you do not have the OR book and page or instrument number, search official records to search for documents. Search for the recorded document by person or company name, the book and page number of the recorded document, or by the instrument number.

Information Designated as Confidential for Protected Groups

The Office of the Clerk & Comptroller is authorized to protect certain information in public records, including official records, when requested by individuals in certain qualifying professions, as well as their spouses and/or children. Such information cannot be found in the Official Records Index, but may be included in documents such as mortgages and deeds. Florida Statutes, provides detailed information regarding these confidentiality options and qualifications.

If you are a member of a qualifying profession per Florida Statues 119.071 (4), you may request the Clerk & Comptroller redact personal information such as home address, telephone number, photograph, place of employment, etc., from documents in the Official Records. Simply fill out the request using the online form, or if submitting the request by person or mail, the Request for Redaction Form.

Note: You must identify the Official Records Book & Page Number or Instrument Number and the exact wording to redact as it appears on the instrument. Without this information, the request cannot be processed. If you do not have the OR book and page or instrument number, search official records to search for documents. Search for the recorded document by person or company name, the book and page number of the recorded document, or by the instrument number.

Know Before You Request

If you are a member of a qualifying profession who has already requested or is planning on requesting redaction of your personal information in property documents such as mortgages, deeds, liens, or satisfactions, the Clerk & Comptroller's Office will not be authorized to release this information to anyone without your consent. This may affect you adversely if are planning on buying, selling, or refinancing property. You will need to request the release of your information via the Request to Release Redacted Information Form.